Policies & Procedures
WPI requires adherence to these policies and procedures to assure all financial transactions support the mission of the university (education and research). These policies and procedures apply to all funding sources including restricted gifts and grants as well as general operating, overhead return, professional development, and faculty start-up funds.
FY24 Year End Deadlines
| Deadline | Action/Task | Contact | Ext |
| Fri, June 21 | Last day for operating fund (110-FD) purchases (except for emergencies | eproc@wpi.edu | 6568 |
| Fri, June 28 @ noon | Last day for cash receipts | dwright3@wpi.edu | 6437 |
| Fri, June 28 | Last day for FY24 Workday receiving | eproc@wpi.edu | 6568 |
| Fri, June 28 | Last day for submission for FY24 Internal Service Deliveries | jliu11@wpi.edu | N/A |
| Tues, July 9 | Last day for submission for FY24 expenses reports | kmanoogian@wpi.edu | 5033 |
| Tues, July 9 | Last day for FY24 Customer Invoices creation | mjpeck@wpi.edu | 6091 |
| Thur, July 11 | FY24 Final Gift Feed | cdevries@wpi.edu | 6716 |
| Fri, July 12 | Last day for journal entires/IDTs/Payroll: | ||
| Sponsored Programs | hbilotta@wpi.edu | 5422 | |
| All Other | dseverson@wpi.edu | N/A | |
| Fri, July 12 | All Supplier Invoice Requests, Expense Reports and Accounting Adjustments must be submitted and fully approved by all required approvers in Workday | kmanoogian@wpi.edu | 5033 |
| Wed, July 24 | Final deadline for approving Journal Entries/IDTs/Payroll | mjpeck@wpi.edu | 6091 |
| Thur, Aug 1 | Departments can run final FY24 reports | jclapp1@wpi.edu | 5577 |
Please note: All phone extensions start with 508-831-.
| Policy | Purpose | Contact |
|---|---|---|
| Accounts Payable | ||
| Spend Authorization FAQs (PDF) | Frequently Asked Questions about Spend Authorizations. | Yvonne Harris, Ext. 5755 |
| Business expense policy (PDF) | Guidelines for reasonable business expenses and how to process payment. | Pat Barrows, Ext. 5848 |
| Discretionary Fund Policy (PDF) | Guidelines for allowable uses of discretionary funds. | Kris Sullivan, Ext. 4862 |
| Professional Services Policy (PDF) | Guidelines for contracting services performed by external individuals and organizations (i.e., consultants). | Pat Barrows, Ext. 5848 |
| Travel policy (PDF) | Guidelines for allowed business travel expenses. | Pat Barrows, Ext. 5848 |
| PDA Comp Matrix (PDF) | Guidelines for transfers to Faculty restricted funds | Pat Barrows, Ext. 5848 |
| Compliance | ||
| Post Issuance Bond Compliance (PDF) | Guide to facilitate compliance with federal tax rules related to tax-exempt debt issuances | Lauren Martunas, Ext. 4837 |
| PCard Program | ||
| Guide for Using Works (PDF) | Information on How to Use Works | pcardadmin@wpi.edu |
| WPI Procurement Card (PCard) Guide (PDF) |
Information about the WPI PCard program and cardholder responsibilities. | pcardadmin@wpi.edu |