Services

The Information Center Desk student staff welcomes visitors, students, faculty, and staff to the Rubin Campus Center providing directions and help. Students can borrow laptops, HDMI cables, phone chargers, extension cords, etc. for their meeting needs. They can also borrow bicycle helmets, hammocks, board games, video game consoles, video games, and lawn games! To phone the desk, dial 508-831-5429.

The Campus Center staff looks forward to assisting all departments and all student clubs and organizations on campus to promote and publicize activities and events through advertising on the digital display screen located in the Rubin Campus Center lobby in front of the bookstore windows. This display is designed to promote activities and events that are sponsored by the WPI community. To promote your activity we ask that you follow the detailed guidelines located below.



Guidelines and Conditions for Posting Events on the Campus Center Digital Display Screen

• Event must be sponsored by a WPI department and/or a WPI recognized student club or organization.
• Event must have a start/end date.
• Size Requirements: 16:9 (horizontal) or width 1920 x height 1080.
• Digital screens must be accessible to all and ADA compliant. 
• Be sure to follow WPI Copyright Compliance Policy when choosing online images for your event flyer.  One way to do this is to use Google Advanced Image Search: You can limit your results to by selecting "labeled for reuse" under usage rights.
• If you have copyright questions, email the WPI Copyright Team: copyright@wpi.edu.

Let's Get Started! 

Upload and submit my event on the Campus Digital Screens – Design Submission

Guidelines for Posting Printed Material

Deliver printed flyers to the Rubin Campus Center, 3rd floor, room 324 in the Student Activities Office for approval and posting during office hours: Mon. - Fri., 8:00 am - 4:30 pm or after hours place them in the Plexiglas inbox affixed to the window outside of the SAO Office in the hallway. You may bring up to 5 printed copies of a flyer to be posted on bulletin boards in the Rubin Campus Center.

The flyer must include the following information:

• Name of event along with the date, start and end times, and location
• Name of WPI sponsoring club, organization or department
• Contact information (email and/or phone number for more information)
• The typical size for a flyer to be placed on our display boards is 8.5 in. x 11 in.

Sandwich Boards
If you require a special sign stand for a large poster (24" x 36"), you must reserve a sandwich board for your event ahead of time by filling out the request form at least one week in advance of your event. You will receive a reservation confirmation via email within 2-3 days of submission. Bring your WPI ID to the Campus Center Information Center Desk to pick up and return the sandwich board.

Portable A-Frame Indoor Display Boards: two are located in the lobby and used to pin up flyers promoting WPI sponsored events.

Bulletin Boards (fastened to the wall)

• Two are located on the lower level (next to the center stairwell) and used for WPI departments & student organizations announcements (general/informational)
• Five located on lower level (along corridor next to restrooms and elevator) and used for ads that include: roommates and rental property/apartments; for sale (products & services); off campus jobs; study abroad, internships, fellowships; off campus events (not sponsored by a WPI student organization or department).

On the main level of the Rubin Campus Center, there are a number of tables available for student organizations, faculty, and staff to reserve. On any given day, various groups will set up for community service projects, recruitment, and informational purposes. Please reserve your table on WPI's 25LIVE Pro campus events reservation system, or stop in the Campus Center Events Office, Suite 254.  View the 25Live Frequently Asked Questions page for more information.