Payment Information

Electronic payments can be made through the following secure systems:

Students: Log into Workday - you can pay by ACH or credit card (fee applies 2.85%) will be linked out to Nelnet for any credit card payments.

Parent Proxy/Other Authorized Users can pay by ACH in Workday -  if they are granted access as Proxy via Friends and Family. For credit card payments, the student must create an authorized payer in Nelnet click here for instructions

For instructions on paying please see the Workday article found here.

Many 529 College Savings Plans now have a digital distribution option which saves time and improves transparency with real-time payment tracking. When requesting a withdrawal from your plan, look to see if a digital disbursement is available.

In the event that you must mail a check to us for items such as a 529 Plan check or another third party, please use the address below. It is imperative that the student ID number is printed on the check or enclosure for proper posting to the student account.

To ensure timely processing, please include the student name and ID# on any check.

Mail to the following address:

WPI Bursar's Office
100 Institute Road 
Worcester, MA 01609-2280

At WPI, we understand that managing your education expenses is crucial. That's why we offer flexible 4 and 5 month semester payment plans tailored to your needs. Here's what you need to know:

1. Easy Enrollment

Once your semester charges have posted, enroll online via your Workday portal by searching "Sign Up for a Payment Plan." 

Only students can enroll, but parents with third-party access can make payments. Installments can be paid via Flywire, electronic ACH or credit card.

Please note enrollment in these plans expire the day before the first installment on the selected plan is due. 

2. Two-Step Enrollment

It's as simple as a few clicks. 

Sign up for the plan. 

Review documents and complete the payment plan terms and conditions. You'll receive a notification in your Workday inbox.

Once you complete the terms and conditions, you're officially enrolled.

3. Automatic Adjustments

Say goodbye to manual calculations. 

Payments automatically adapt when new charges are posted or if your financial aid changes. 

Workday takes your semester charges, net of anticipated aid, and spreads the installments evenly over the length of the plan. Should your charges change, the installment amounts will auto-recalculate, and you will receive an emailed notification to review. 

Once enrolled in a plan, any payment made to your account (including a health insurance waiver) will apply toward unpaid installments. 

4. Benefits of Our Payment Plan

Spread your payments across up to five installments*.

Enjoy financial peace of mind, knowing you can manage your expenses.

5. Late Payment Policy

Avoid late fees! Stay on track to graduate.

Late installment payments incur a $20 fee, and two consecutive missed payments lead to removal from the plan.

6. Enrollment Fee

There's a one-time non-refundable enrollment fee, which is added to your account at the time of enrollment.

*At this time, Workday does not offer recurring payments on our payment plans. For those with online banking through their financial institution, we recommend exploring the possibility of setting up recurring payments through that channel as a convenient alternative solution.

Simplify your finances, focus on your studies, and graduate with confidence. Join WPI's Payment Plan today!

Click or go to: wpi.flywire.com

• Select the country from which funds will be coming and the payment amount in US dollars.
• Select to pay by international credit card or wire. Please note not all countries are supported for credit card use.
• If paying by wire, you will book the transaction and will be instructed via email on how to pay Flywire from your home country bank account
• You will receive an email to confirm receipt of payment
• Payments will be sent to WPI from Flywire and posted to your student account
• Any refund will be sent back to Flywire and returned to the originating bank. There is a 1% fee for any return, additionally returns will be sent at the current exchange rate.

Payments made with funds originating from outside the United States cannot be used for electronic ACH transactions using Workday. 

WPI contracts with Flywire to securely accept and process payments from overseas. 

BEWARE: Credit Card Scam Targeting International Students

Higher education institutions continues to discover credit card scam targeting international students.  In this scam, a third party contacts students via social media (i.e., WeChat) or in person offering to secure an advantageous currency exchange rate if the third party makes a credit card payment on behalf of the student.  The student provides access to their student account (user ID and password), and the third party logs in as the student to makes the payment. When the student sees that their balance is paid, they transfer payment to the third party.  Because the third party is using stolen credit cards to make payments, several weeks can pass before it is discovered that the payment made by the third party is fraudulent. Students who fall victim to this scam can experience a significant loss of funds.

While it can be a common practice in some countries to use an “agent” or a third party to facilitate financial transactions, international students need to be aware that they can become victims of this new scam when approached by a third party offering to make a payment on their behalf to obtain a better currency exchange rate.

What can you do to avoid becoming a victim of a scam?

Do NOT disclose your student account access information (user ID and/or password) to anyone.
Do NOT respond to requests from people you do not know calling or emailing you and asking for money.
Do NOT respond to requests from individuals or third parties asking for specific forms of payment (for example, wire transfer, gift cards).
Do NOT wire funds to unknown individuals.
Do NOT disclose your personally identifiable information: name, social security number, date and place of birth, address, telephone number, etc.

If you believe you have been the victim of a scam in the United States, please contact your local police department.

In order for us to apply a conditional credit onto a student's account, a letter of authorization or a financial guarantee must be received by the Bursar Office prior to the beginning of a covered semester. Failure to do so could result in late payment fees or registration holds for the student.

Below is an example template a student can personalize to send to a corporation for the information we need and what they need to know.

Corporate X                                                                                                         Date
100 America Way
Patriot, MA. 01101

Thank you for your interest in sponsoring a student at WPI. In order for us to apply a conditional credit onto the student's account, a letter of authorization or financial guarantee must be received by the Bursar's Office prior to the beginning of a covered semester. Failure to do so could result in late payment fees or registration holds for the student.

The letter of authorization or financial guarantee must be stated on company letterhead and contain an authorized official’s signature.

We do not allow restrictions or contingencies, such as review of grades or transcripts prior to payment, and any letters or agreements containing this information will require up-front payment by the student and then seek reimbursement from the organization. Other mandatory information that must be included in the letter:

• Sponsoring organization's name 
• Billing contact name, billing address, telephone number, and email address
• Student’s name and WPI -ID#
• Precise description of what is to be covered, i.e., tuition, mandatory fees, health insurance, housing, etc.

All letters of authorization or financial guarantees can be emailed bursar@wpi.edu  or mailed to:

Worcester Polytechnic Institute
Bursar Office
100 Institute Rd.
Worcester, MA. 01609

The letters of authorization or financial guarantees are subject to review and approval by a third-party billing coordinator. Upon approval of the contract, the sponsored student’s account will be conditionally credited.

The university will submit invoices via email, unless otherwise noted.  Payment is due within 30 days of invoice date. Failure to send payment within 30 days may result in late fees and registration holds for the student. If the sponsoring organization does not pay the late fees, the student will be responsible for said fees. All payments must be made directly to the university, not to the student. Be sure to list the student’s name and/or ID number on the remittance.

Regards,

Rose Galeotalanza
Associate Bursar