Wellspring IP Management System: Implementation Update

We are excited to provide the WPI community with an update on the progress of our Wellspring IP Management System implementation. The project is moving forward smoothly, and we remain on track to meet our planned goals. Below are key highlights from the ongoing implementation process.

Current Progress:

• On Schedule: We are pleased to report that the project remains on schedule, and we are still targeting a Go-Live date at the beginning of C-Term.
• Data Audit Review: We continue to review the initial Data Audit, ensuring that all critical information is correct and up-to-date. We are actively returning answers to Wellspring to ensure a seamless transition of data.
• Harmonizing with InfoED: To create consistency in reporting and searching across platforms, we are working closely with InfoED to harmonize the departmental hierarchy. This will streamline workflows and make data more accessible for everyone at WPI.
• Template and Workflow Identification: All relevant templates have been identified, and the basic workflows associated with them are now mapped out. These workflows will ensure smooth processing of invention disclosures, MTAs, license agreements, NDAs, and other IP-related documents.
• Test Site Activated: The test site for Wellspring is now live, allowing us to begin testing and fine-tuning the system before full implementation. This is a critical milestone in ensuring the platform is fully optimized for our community.
• Training Coming Soon: We expect to begin training for all relevant users by the end of the year, ensuring that everyone is well-prepared to use the system when it goes live.

Looking Ahead

With these milestones achieved, we are confident in our ability to meet the early C-Term Go-Live target. In the coming months, we will continue to refine the system, conduct training, and prepare for a successful launch.

We thank the WPI community for your continued patience and support as we work to bring this powerful new system online. Wellspring will soon transform how we manage intellectual property, making processes more efficient and accessible for all.

For any questions or further information, please reach out to Lynda Kelly at lkelly@wpi.edu.

Best Regards,

Terry L. Adams

Director

Office of Technology Innovation and Entrepreneurship

https://www.wpi.edu/offices/technology-innovation-entrepreneurship